Job Description

Data Entry Job Description

If you’re looking for a data entry job, view open positions and apply today.

What is a data entry clerk?

Ever wonder how company information gets into a database? That’s the job of a data entry clerk. These individuals have a keen eye for accuracy, top-level typing skills, and an ability to thrive under deadlines.

A large portion of a data entry clerk job description centers on collecting data, maintaining records, and entering and updating information within company databases. They work in a wide range of industries including technology, customer service, human resources, government, and hospitality. Want to learn more? This guide will teach you everything about a career as a data entry clerk, from the required skills and salary to potential career opportunities.

How is this role monitored?

Data entry clerks typically work remotely or in offices. This is often an entry level job that’s supervised by a manager or senior administrator, but it depends on the size and needs of the company. In a smaller company, the duties of a data entry clerk will spill into general receptionist duties, which include answering phones. In a larger company, they may have a very defined workflow with strict deadlines. Many data entry clerks are independent contractors.

Data entry clerk salary

How much does a data entry clerk make? In the U.S., the mean salary for this role is $35,390 per year or $17.01 per hour. Wages may be higher depending on your location and the industry in which you work. For example, clerks who work in the federal government have the highest mean wage at $45,980 per year. Top-earning data entry clerks can make more than $58,590 per year.

What does a data entry clerk do?

Generally, data entry clerks maintain company records and databases, though they may also perform general office tasks like answering phones. Sometimes, the role may operate as a customer service assistant and the clerk will be responsible for processing invoices. Basic data entry clerk duties include:

  • Entering text and figures into company spreadsheets and/or databases
  • Updating, managing, and organizing internal files and documents like handbooks, operations manuals, and reports
  • Updating customer accounts
  • Scanning and organizing documents for filing purposes
  • Processing and updating sales invoices
  • Identifying and correcting data entry errors
  • Handling confidential information and data
  • General office duties like filing documents, answering phones, and ordering supplies

Data entry clerk skills needed

  • Attention to detail
  • Excellent typing and computer skills
  • Strong organizational skills
  • Knowledge of Microsoft Office & Excel
  • Customer service skills
  • The ability to use email in a professional setting

Data entry clerk qualifications

  • High school diploma or equivalent
  • 0-2 years related experience
  • Some roles may require the completion of a certificate program
  • Some roles may require an associate’s or bachelor’s degree

Top data entry clerk interview questions

It’s important to be prepared when interviewing because hiring managers want to see that you're both professional and organized. The most common interview questions for a data entry clerk position include:

  1. Can you tell me about your past experience with data entry?
  2. What is your typing speed and accuracy?
  3. Talk about your computer skills and/or experience with data entry programs.
  4. How would you handle a customer complaint?
  5. How will you handle the repetitive nature of the position?
  6. Have you handled confidential information in the past and what considerations did you take?

How to become a data entry clerk

To get started with a career in data entry, you can enroll in a certificate program to learn how to type efficiently and use basic computer programs. You may wish to further your technical literacy through additional courses that focus on skills like database management and bookkeeping. Alternatively, you can seek out an entry level position where you’ll get on-the-job training or take on an internship.

Similar Positions

  • Administrative assistant
  • File clerk
  • Office clerk
  • Word processor or typist
  • Receptionist

Career Advancement

Depending on their skillset, the data entry clerk career path may include these roles:

  • Data analysts
  • Office managers
  • Administrative supervisors
  • Senior assistants

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