Administrative Assistant

  • Location
    Princeton, New Jersey
  • Category
    Administrative
  • Job reference:
    US_EN_7_849144_2734041
  • Job Type
    Contract/Temporary

Administrative Assistant

Ajilon has an opening for a contract Administrative Assistant in the Princeton, NJ area. This candidate must be a self-motivated individual who is looking to advance in their career in a position that gives you autonomy over your job and offers a great working environment.

Managing calendars, organizing meetings, assisting with additional projects, and working together with different departments are main responsibilities one must be fluent in.

Responsibilities:

  • Answer incoming calls, determine purpose of call, and forward calls to appropriate personnel or department.
  • Handle all travel requests by management
  • Welcome onsite visitors in a timely and professional manner, determine reason for visit, and announce visitors to appropriate staff members.
  • Submit and reconcile expense reports
  • Provide general support to visitors and clients
  • Act as the point of contact for internal and external clients
  • Prepares confidential correspondences and maintains classified files.
  • Prepares various reports and handles and other general administrative functions as assigned.
  • Ensure that the front desk area is always clean and presentable for guests.
  • Keep conference and break rooms tidy and stocked with supplies
  • Maintain all conference room calendars
  • Sort and distribute mail for the office
  • Keeping company website up to date

Qualifications:

  • Bilingual in English/Spanish is preferred
  • College degree preferred but not required
  • Ability to effectively use all Microsoft Programs (Outlook, Excel, Word, PowerPoint)
  • Three or years of experience in related field
  • Strong oral and written communication skills
  • Strong customer-service and problem-solving skills
  • Ability to draft quality organized letters, reports, memos and newsletters.
  • Courteous, professional and respectful rapport with peers and subordinates.

If you would like to learn more about this position, please send your resume to Kayleigh.Kraft@ajilon.com for further review

Please apply with your CV to:

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

EEO - EEO Poster Suppl - Affimative Action Policy
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