Ajilon has an opening for a contract Administrative Assistant in the Pittsburgh, PA area. This candidate must be a self-motivated individual who is looking to advance in their career in a position that gives you autonomy over your job and offers a great working environment.
Managing calendars, organizing meetings, assisting with additional projects, and working together with different departments are main responsibilities one must be fluent in.
Answer incoming calls, determine purpose of call, and forward calls to appropriate personnel or department.
Handle all travel requests by management
Welcome onsite visitors in a timely and professional manner, determine reason for visit, and announce visitors to appropriate staff members.
Submit and reconcile expense reports
Provide general support to visitors and clients
Act as the point of contact for internal and external clients
Prepares confidential correspondences and maintains classified files.
Prepares various reports and handles and other general administrative functions as assigned.
Ensure that the front desk area is always clean and presentable for guests.
Keep conference and break rooms tidy and stocked with supplies
Maintain all conference room calendars
Sort and distribute mail for the office
Keeping company website up to date
Bilingual in English/Spanish is preferred
College degree preferred but not required
Ability to effectively use all Microsoft Programs (Outlook, Excel, Word, PowerPoint)
Three or years of experience in related field
Strong oral and written communication skills
Strong customer-service and problem-solving skills
Ability to draft quality organized letters, reports, memos and newsletters.
Courteous, professional and respectful rapport with peers and subordinates.
If you would like to learn more about this position, please send your resume to Kayleigh.Kraft@ajilon.com for further review
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.ajilon.com/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records
Please apply with your CV to: