Executive Assistant

New
  • Location
    Troy, Michigan
  • Category
    Administrative
  • Job reference:
    US_EN_7_849127_2711826
  • Job Type
    Contract/Temporary

Executive Assistant

 

Ajilon is recruiting for an Executive Assistant for a manufacturing company in Novi, MI. Responsible for providing overall administrative support to the executive team.  The client is looking for someone who is positive, detail oriented, able to work in a fast-paced environment and willing to assist within the office wherever needed.

 

PRINCIPAL FUNCTIONAL RESPONSIBILITIES:

  • International travel arrangements
  • Compose, edit and type a variety of reports, letters, internal documents, and meeting minutes.
  • Produce presentation materials using advanced PowerPoint skills, including taking information and converting it to a fully formed presentation both in content and in creativity.
  • Create, maintain, update and reconcile spreadsheets to support reporting and analysis for executive management team.
  • Schedules and coordinates meetings, conference calls, and other executive events; informs attendees/participants of function dates and times, reserves meeting space, manages Live Meeting/WebEx/Video conferencing technology, if required, and hospitality services when appropriate.
  • Coordinate international and domestic travel, hotel, and car arrangements for executives, their direct reports and guests.
  • Assist travelers to and from international destinations with proper visa, passport and vaccination requirements.
  • Arrange, maintain and reschedule calendar appointments for executives and ensure the appropriate materials are available for meetings.
  • Establish, maintain and revise office filing and other record-keeping systems.
  • Calculate and submit expense reports, invoices and order office supplies as needed.
  • Support Corporate Office Manager with building related requests and/or issues as needed.
  • Keep informed of company policies and procedures, answering internal and external questions as needed.

 

QUALIFICATIONS:

  • Associate’s Degree or higher
  • Executive support experience 3-5 years
  • Experience coordinating international travel and travel related requirements.
  • Experience hosting webinars.
  • Intermediate proficiency with Microsoft Office Suite.
  • Excellent organizational skills, including ability to multi-task and prioritize workload.
  • Strong analytical skills and attention to detail.
  • Demonstrated successful ability to perform accurate work under the pressures of tight schedules.
  • Ability to handle confidential and sensitive information.

 

SPECIFICS:

  • $26-30hr. dependent on strength of experience
  • 2-3 month contract role

 

If interested in this Executive Assistant-Contract position in Novi, MI please apply below.  Other opportunities can be found at: www.ajilon.com

Please apply with your CV to:

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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