Human Resource Generalist
Ajilon has an opening for a contract HR Generalist with at least 3 or more years of experience. This role is in Cranbury, New Jersey and is a great opportunity to get valuable experience with a HR department.
The Human Resource Analyst main duties would be to provide administrative support to the Human Resource Department and create process improvements where they see fit. Handles all confidential files; organizes folders, manual records, and creates new entries. He/She will administrate the digital filing system and perform scanning of paper employee files
Analyze, prepare, organize, and maintain files for all active and terminated employee personnel files for the United States and Canada
Maintain and ensure that employee personnel files meet federal and state legal compliance
Modify, improve, and document the filing system as needed and organize company files in accordance with it.
Keep employee personnel files and confidential information secure and accessible only by authorized employees
Perform periodic inspection and audits of employee personnel files to ensure correct placement and legal compliance
Train field location administrators on legal compliance of personnel files.
Receive and review incoming employee materials to establish inclusion of essential information
Retrieve, sort, and file all information, such as I-9, for new hires, terminated employees, benefits, and payroll
Find and retrieve information from files in response to requests from authorized employees
Record files that are checked out by authorized employees and track them to ensure that borrowed files are returned.
Perform scanning and digital conversion of paper files.
Administrate and maintain electronic filing system (eFile).
Identify opportunities for process improvements and implement them
Determine routine problems with employee file records and recommend and implement improvements
Follow Record Retention Schedule to maintain files and purge and/or archive materials as needed.
Keep records of materials filed or removed, using logbooks or computers
Maintain confidentiality of Human Resources and employee information.
Perform general office duties including sorting department mail.
Assist with other Human Resources projects as needed.
Bachelor’s Degree Preferred
Experience using Excel (V Lookups, Pivot Tables)
Have a clear understanding of the importance of confidential information
Proficiency in Microsoft Office and Windows
Previous experience working within a Human Resources department is preferred.
Knowledge of legal employment policies preferred
Please apply with your CV to: